Most working time recording systems mainly record the moment an employee enters and leaves. TIMATE extends this model with automatic events related to the organization of the working day, without requiring the card to be tapped at every transition. The system helps organize data on attendance, breaks, downtime and schedule execution to support working time records and the analysis of work organization. The scope of the system and the way the data is interpreted should be aligned with labor law, internal regulations and employee information rules. The card automatically records events related to the course of the working day, and the system may support the settlement of selected types of breaks and exits in line with the adopted rules. The employee receives simple feedback on the e-paper screen of their card regarding schedule execution and selected working time rules. The organization can use this data to improve processes and support transparent communication.
It is enough to enter the company with a TIMATE card, which also serves as an employee ID. The system can automatically record events related to the start and end of work without requiring the card to be tapped on a reader.
The solution does not require gates or turnstiles and can support working time records in production halls, offices and selected open areas.
Working time recording is based on schedules prepared in line with the organization of work in the company. Schedules may include planned working days, start and end times, breaks, leave, shift work, night work and overtime rules. Schedules can be made available to employees on their cards to help them navigate their work plan.
Unlike traditional working time recording systems, TIMATE can automatically record selected events related to breaks, private exits, presence in specific zones or downtime. Every employee is entitled to breaks resulting from legal requirements and work organization. The system can support their proper inclusion in records and help identify recurring deviations from the adopted rules. Recording takes place automatically, without requiring additional actions from the employee.
See how reliable downtime data can affect work organization and costs.
Improvement Potential CalculatorReliable working time recording requires limiting abuse such as one person using more than one card or simulating presence. Thanks to patented technology, without the use of cameras or biometrics, the card can signal events that may indicate improper use. This information should be verified in line with the employer’s procedures and should not be the sole basis for drawing conclusions about an employee.
The TIMATE system records the course of the working day and events related to presence, movement between zones and downtime. On this basis, it creates indicators supporting the analysis of work organization and time utilization. This data is managerial and analytical in nature, so it should be interpreted with regard to the specifics of the role, the process and the context of the situation.
The system can continuously provide simple feedback on compliance with selected working time rules, for example punctuality, schedule adherence or exceptions that require clarification. Employees may receive a clear message in the form of icons (everything is fine) and (something requires clarification). The rules for providing feedback from the TIMATE system, in line with the implementation assumptions, should be clearly communicated to employees.
See how clear feedback and transparent rules can support working time management.
More about feedbackThe system allows different types of overtime to be defined and supports the approval process. The card can signal to the employee that overtime is approaching and inform them about the approval status. Such mechanisms help limit unauthorized work beyond the applicable working time and support the proper settlement of overtime.
TIMATE supports different working time systems and makes it possible to adapt schedules to roles and process organization. The solution can support the basic, equivalent, shift, interrupted, task-based and other working time systems, in line with the rules adopted by the employer. The TIMATE card can show the employee information about the start and end of the working day, the monthly hour pool, the allowed arrival time and overtime rules.
If some employees work remotely or travel on business, they can record their working time by holding the TIMATE card near a smartphone. In justified cases, the system may record location data needed to confirm the place of work or task completion. The scope of such data should be limited to the necessary minimum, clearly communicated to the employee and used in accordance with personal data protection rules and the principles governing remote work control.
Information about recorded working time may be processed in accordance with the adopted time allocation rules concerning, for example, early arrivals, presence outside working hours, overtime or the place where work was performed. Data approved for records may be transferred by report or via API to an external HR system, which streamlines the work of HR and payroll teams. In addition to working time data, information on absences, business trips and other defined types of absence may also be transferred to the HR system, depending on the scope of implementation and permissions.
If you already have a working time recording system or are choosing a new one from those available on the market, see our comparison of the differences between the TIMATE working time recording method and the methods used so far.
