A great majority of time and attendance systems boils down to recording the clock-in /clock-out time. Sometimes when an employee logs on a device, it is also registered by the system. As a matter of fact, no one knows what employees are actually doing for the rest of the working day, because they do not use readers each time day enter or leave different rooms, halls or sections. That would be just inconvenient and time-consuming. TIMATE enables collecting and organising the information about such employee activities without any active participation by employees. The employer can find out exactly when the employee arrives at work and then detract the time spent in the cloakroom and other places unrelated to the performance of duties and tasks. The card automatically collects information about breaks and records the time used for meals, cigarettes or private errands to the minute. Each employee gets information in the form of an emoticon regarding punctuality and the correct use of the breaks, including points as part of the motivational system.
It is enough to enter the company premises carrying the TIMATE card , which also functions as the employee ID. The card automatically measures the working time - no need to put it against the reader (no clock-in/clock-out).
The card does not require gates and turnstiles, it can measure the working time in any production halls, warehouses, offices and open spaces.
The TNA system is based on schedules which provide a detailed work description for an entire month. Schedules cover planned working days, arrival times, exit times, breaks, leaves, overtime, shift work and night work. Schedules are sent to employee cards. Each employee can check the schedule on the card a few days in advance.
In contrast to traditional TNA systems, the TIMATE card can automatically record all breaks, including private errands, meals, going to the cloakroom, cigarette breaks and more. Each employee has the right to statutory breaks. The system will take these into account. At the same time, it will reduce any excessive breaks. Breaks are detected and recorded automatically without the need for any active participation by employees.
Check how much you can save when you include breaks in the TNA recording process.
The savings calculatorFair recording of the working time requires the limitation of abuses such as carrying two cards by one person or simulating another person's presence at work. Thanks to a patented technology, the card needs no cameras or biometrics to detect such incident and several other events. Leaving the company premises, putting the card away and placing the card on vibrating objects are also detected.
The TIMATE system uses the card to record the working day flow, i.e. the periods when employees work and when there is downtime. The system detects whether employees work manually or take a break as well as the facility zone where this happens. The system uses simple indicators to show whether the use of the working time is effective.
The system provides automatic and ongoing assessment of how the working time rules are observed. The employee cards display a clear information (an icon whether they comply with the working time rules or if they breach these rules required by the company. The assessment is related to motivation. Each day, the system adds bonus points for positive behaviours such as punctuality or no overtime without authorization.
See how automatic assessment and motivation will improve the working time management.
More about assessment and motivationThe system enables defining the types of allowed overtime. It is also equipped with the overtime approval mechanism. The card clearly alerts the employee that overtime begins and inform whether the overtime is allowed. These mechanism enable monitoring and limiting unauthorized overtime.
TIMATE supports various TNA system which can be adapted to every job position using the tool for generating work schedules. The solution enables using a basic system, an equivalent system, a shift system, an interrupted working time system, a task-based system and other systems. The TIMATE card provides information about the start and the end of the working day, a monthly pool of working hours, the allowed arrival time, and allowed overtime.
If some employees work remotely or go on business trips, they can record their working time by placing the TIMATE card against a smartphone. The employee’s location on a map is then recorder. The TIMATE card can determine the work flow and detect breaks.
The information about the recorded working time can be adjusted by various time calculation rules. Such rules may pertain to the authorized early arrival at work, an employee's presence on the company premises outside the working hours, overtime, work location etc. The approved working time can be transmitted via a report or the API to an external HR system, which saves the time of HR specialists. The HR system can also receive information about the business trips recorded by the L4 card and other pre-defined days off.
If your already have or you are looking for a TNA system, see our comparison of differences between the TIMATE method of TNA recording and traditional methods.
