Use of the working time in processes

Identify downtime, find its causes and eliminate it by improving the course of process flow.

Make the use of the working time more efficient instead of increasing overtime and headcount by reducing downtime.
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Working day flow

The TIMATE system uses the card to record the working day flow, i.e. the periods when employees work and when there is downtime. The system detects whether employees work manually or not work as well as the facility zone where this happens. On the basis of this information, the system generates the working day chart that allows you to analyze the details of your business processes.




The higher the bar, the higher the intensity of manual work. A low bar means downtime.

The manager who looks at the chart and knows the job position, the scope of duties and the work location of the employee can analyse the causes of downtime quickly and on an ongoing basis. Frequent causes include delayed deliveries of goods or inefficient organization of work as well as preparation for work, meal breaks or wasted time. In addition, each day managers receive descriptive information about work and decide what needs improvement. So they know what the scale of lateness to work, overtime and overtime work is, and what is the source of downtime.

What can you do to optimize the use of the working time in processes?

A top-down analysis

Check the simple indicator that analyses the use of the working time on an ongoing basis. It points out how many full-time positions are unused and how many of such positions the company lacks considering the current work organisation. This indicator allows to assess the scale of the problem and identify facilities with disruptions. Now you can move to details.




Check how much you can save if you identify downtime and its causes

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Analyse manual work

A higher intensity of motion during the day as measured by the cards, potentially indicates that employees perform more intensified manual work. This measurement can be used to define standard indicators typical of particular job positions. The lack of motion can indicate downtime. The proportions between the manual work time and breaks should be analysed to determine how the work in the enterprise is organised.





Analyse office work

In the case of office work, a higher intensity of motion during the day indicates distraction. A reduced motion can suggest greater focus on the actual work. This measurement can be used to define the standard indicators for the given type of office work on particular positions. If we analyse how a team of designers works, we can check how long they stay focused and how much time they spend on other matters. Such data will help to optimize job positions and capture the differences resulting from any implemented changes. The system enables defining the proportions between manual work and office work for each job position, which will be the basis for analysing employees doing both kinds of work.

Identify specific causes of downtime

Causes of downtime can include organisational errors, external factors or insufficient motivation of employees. The TIMATE system will help you identify whether the cause of downtime is faulty management or wasted time. The system generates charts and tables with data enabling detection of downtime-related hour, location and people. It resembles the services: you observe the problem in practice, you determine what is wrong and then you draw conclusions and change the process or enhance motivation.




Check how much you can save if you identify downtime and its causes

The savings calculator





Analyse the use of the working time

The system analyses automatic and ongoing assessment of whether the working time in processes is used in line with the job position, work location and assigned tasks. The managers' cards display a clear information (an icon) whether the use of working time in the processes they supervise is in accordance with the standard or if, for example, there is too much downtime.





Check how work locations are used

The system provides heat maps and statistics regarding the time employees stay in different locations, the intensity of work and hazardous events in particular zones. It is worth observing how work locations are organised and how employees use the infrastructure in order to enhance processes in the areas of logistics and manufacturing. Perhaps moving goods from one place to another will bring them “closer at hand” for employees who will then spend less time going around the facility.