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But what if all employees were to take part in the audit process? What if they were to identify and report errors in production, logistics and business processes and, thus, give the company an opportunity to eliminate irregularities just as soon as they appear? TIMATE makes it possible on a daily basis!

How an employee becomes an auditor

TIMATE puts each employee in the shoes of an internal auditor. This happens, because the system makes employees notice and report errors and processes and the work organisation. How does it work?

TIMATE collects data on how employees do their job in six areas: time and attendance, use of the working time, safety, task performance, plan performance and management (this function is available to managers). At the end of the working time, each employee is assessed on the basis of such data. Emoticons with a smiling, neutral or sad face are assigned to particular areas. Employees know right away how efficiently they performed the tasks on the given day, whether they used their working time well, if they adhered to the OHS rules and if they completed all of the assigned tasks.

Importantly, the assessment system can be correlated with the bonus system, i.e. positive assessments turn into points which, later on, get converted into financial bonuses. As a result, employees treat the assessment they get seriously and react when the system gives them a negative evaluation.

What will they do when that happens? If the reason for the negative assessment is a late arrival at work, no helmet on the employee’s head in an area where it is required or slow performance of tasks, the employee simply needs to improve.

However, it may happen that a sad face is not due to the employee’s fault, but it results from errors in processes. When a task is left unperformed, this may be causes not by an employee’s laziness, but by problems in logistics or the work organization. An employee fails to work effectively, because he waits for a delivery of components, for a machine to be repaired, for the assistance of the team whose members do other things at the moment. In such a case, the employee can tell the superior what did not work in the processes and caused downtime or safety violation.

Benefits of auditing

Such an ongoing internal audit performed by all employees brings huge benefits. First of all, enterprises obtain immediate information about any irregularities and can respond right away. As a result, problems do not grow slowly month by month, as it happens when the audit is performed once or twice a year. Errors are eliminated instantly, which improves the company’s performance.

Such a type of audit is also effective, because all employees want the information about errors in processes to reach their superiors so that the errors are removed as soon as possible. No one is happy getting a negative assessment with no fault on their part.

Finally, this audit is much cheaper than a regular audit performed by external companies or by designated employees.

No company performs at 100% of its capacity every day, because business performance depends on multiple factors. The key to success is rapid identification and elimination of errors. In consequence, the organisation will be more effective, while its employees will be satisfied and motivated.

If you want to learn more about how TIMATE automates business processes, write us at: contact@timatesystem.com.

First of all, what is the Internet of Behaviours? It is a technology that allows to explore how its users behave and then to influence their behaviours. IoB is based on the data received from the sensors used in the Internet of Things (IoT). The value added of IoB consists in the analysis and interpretation of such data, which allows to gain insights and suggest different patterns of behaviour to users.

This may seem familiar to companies which already use TIMATE. Why? Because our system works on the basis of the data collected by sensors, including the information about movement and location of employees. Furthermore, TIMATE makes it possible to structure and understand the data via the analysis module, while the messages sent to the users’ cards influence their behaviours, providing a simple and effective motivational system.

 What information does TIMATE get from the employee actions?

The TIMATE cards and devices are equipped with sensors which obtain a lot of precious data. For example, they indicate the employee location (i.e. the zone) and the routes that employees use around the company premises. The system also monitors whether employees move only within the permitted areas and whether they use personal protective equipment. It verifies how much time employees devote to particular tasks as well as whom they meet and where (which is of special importance now, during the pandemic). The system can also detect accidents (falls and loss of consciousness).

Such data provide the basis for the employee behaviour analysis and allow to make conclusions about how the enterprise functions. It may turn out that business processes are not fully optimal (e.g. employees wasting their precious time while waiting for the delivery of items they need for work; employees covering long distances many times everyday, because their workstation is exceedingly far from the locations they need to reach to get their job done, e.g. warehouses). The observation of how the TIMATE card users behave helps to better understand business operations. Moreover, it allows to identify the areas that need improvement.

How does TIMATE influence the behaviour of employees?

The second aspect of IoB is the way it can change behaviours. TIMATE also does that.

• By sending messages to employees’ cards, employers/managers remind them of the need to perform/refrain from an action (e.g. disinfect hands, put on a helmet, leave a hazardous zone, take a break etc.).
• Thanks to the data from the TIMATE system, an enterprise can reorganise its processes and change the way employees work.
• The new motivational module makes employees internal auditors in their companies. Their work is assessed on a daily basis, so they are able to identify inefficient processes or errors in the work organisation which affect the assessment.

Who benefits from IoB?

IoB is a new technology, so it is no wonder it gives rise to doubts. Does an enterprise really need all the data it collects? Is it actually lawful to influence the behaviour of employees?

As for TIMATE, it is clear and simple. The system does not collect any sensitive data, but only information about employee movement and location. In addition, the changes based on such data are beneficial to both employees and employers. It is a win-win model. The enterprise improves its operations, which is good for everybody.

IoB is at the starting point of its development. However, the appropriate use of this technology can help many businesses enhance their activities here and now. Check it out. It is worth it!

How does it work? TIMATE collects and analyses current data pertaining to employees’ work as well as production and business processes within an enterprise. At the end of each working day, such data get converted into an assessment which is displayed on the cards of all employees and team leaders. This assessment is divided into six areas:

Time and attendance

The system generates the assessment of employees’ punctuality, the amount of time devoted to work and breaks (including statutory and non-statutory breaks, e.g. lunch, coffee, cigarette), overtime and undertime.

Use of the working time

TIMATE informs whether employees perform the assigned duties and tasks. For this purpose, it checks if employees spend the right amount of time in motion, e.g. in the area of the production floor / in a warehouse, or at the computer. Each enterprise defines its individual norms in this respect.

Safety

The system checks and records if employees adhere to the OHS rules and regulations. They include wearing helmets and protective clothing within zones which require them. The system also provides accident alerts, the SOS function and responding to safety messages. On this basis it generates daily assessments.

Task performance

TIMATE verifies if employees perform the tasks assigned by the superior and displayed on the card as a list of actions to do on the given day.

Plan performance

Thanks to the open API, TIMATE easily integrates with internal systems for work schedule planning, ERP or CRM. Daily tasks assigned to each employee are elements of short- or long-term plans. The degree of plan performance is assessed at the end of each business day.

Management

TIMATE cards for managers display a daily summary of their teams’ work. The assessment covers particular areas of operation and the team management. The overall evaluation of the team is the average value of the scores recorded on the given day for all team members.

Each area has its own icon. At the end of each business day, employee can see five icons on their cards along with the respective assessments in the form of clear pictograms (smiling, neutral or sad faces). A manager’s card displays six such icons and assessments.

Evaluation drives changes

Why should we assess employees and their work on a daily basis? Because this way we get the ongoing monitoring of the company’s operations and we can identify problems as soon as they come up. If a team shows a lower assessment in a given area, it is sufficient to check detailed graphs and analyses in order to find out what is wrong. As a result, it is possible to implement necessary changes in processes and improve efficiency.

Motivation at the fingertips

The assessment module can be used for the purposes of motivating the employees. A positive daily assessment can be translated into points which will become the basis for rewards and bonuses. The system also allows to reward employees and co-workers with special “recognition” or “appreciation” which gets recorded in the application and on the card.

Thereby managers and employees can continually increase their bonuses. They clearly see it pays to strive for the best, because their work is assessed everyday, noticed and recognised through an increased financial bonus for the given month.

First of all, let’s talk about the hybrid model itself. The key principle is the rotation of employees which actually work on the company premises. When one part of the team is at the office, the others work from home. As a result, it is easier to maintain the required social distance.

The report published by Pracuj.pl says that 40% of Polish employees support this working model. They would like to come to the office at least once a week. 39% of responders want to return to the office on a regular basis, but with the option of remote work at least several times a month.

Of course, the home office option is not available to everyone. Blue-collar workers, production specialists and the majority of factory workers have to be at their work stations everyday. In this case, the employer should ensure appropriate sanitary conditions.

How can TIMATE help?

Home office. Communications and tasks

When a company implements the hybrid model, TIMATE can support the entrepreneur in the scope of both remote work and on-site operations. Our smart card functions as a platform for communication with the employer, when the employee works from home. First of all, the card displays tasks to be performed on the given day and allows to mark the time when the task is started and then the time when it is completed. Additionally, the card:

· Is a tool which confirms the task completion
· Reminds of the need to take a break
· Informs when the overtime starts
· Allows to notify of absence and provide the reason (e.g. sick leave or a business trip)

Working on-site. Safety and control

Surveys conducted among employees and entrepreneurs in recent months indicate that safety is now the top priority for both groups. TIMATE is a system which ensures safety, also when employees work on the company premises. How is this done? The TIMATE card supports the following functions among others:

· Contactless entry and exit via gates
· Temperature measuring sensors (upon the consent by the employee)
· OHS messages, e.g. reminding of the need to disinfect hands
· Active assistance in keeping the safe distance between employees
· Statistics preventing employees from gathering
· SOS button which allows to report violations of the OHS rules or situations when the employee feels unwell

At the present moment, we can assume that enterprises will not return to the regular on-site work in the nearest future. In many cases, they will choose the hybrid model of operation. Technologies such as TIMATE can provide effective assistance in this transition.