An enterprise that wants to develop despite changeable external circumstances must be agile and respond quickly to new situations. In practice, managers need ongoing access to data regarding work and business processes. TIMATE has extended its system with a new module which provides daily assessments of how a company operates and suggests changes that can increase effectiveness and savings.
How does it work? TIMATE collects and analyses current data pertaining to employees’ work as well as production and business processes within an enterprise. At the end of each working day, such data get converted into an assessment which is displayed on the cards of all employees and team leaders. This assessment is divided into six areas:
Time and attendance
The system generates the assessment of employees’ punctuality, the amount of time devoted to work and breaks (including statutory and non-statutory breaks, e.g. lunch, coffee, cigarette), overtime and undertime.
Use of the working time
TIMATE informs whether employees perform the assigned duties and tasks. For this purpose, it checks if employees spend the right amount of time in motion, e.g. in the area of the production floor / in a warehouse, or at the computer. Each enterprise defines its individual norms in this respect.
The system checks and records if employees adhere to the OHS rules and regulations. They include wearing helmets and protective clothing within zones which require them. The system also provides accident alerts, the SOS function and responding to safety messages. On this basis it generates daily assessments.
TIMATE verifies if employees perform the tasks assigned by the superior and displayed on the card as a list of actions to do on the given day.
Thanks to the open API, TIMATE easily integrates with internal systems for work schedule planning, ERP or CRM. Daily tasks assigned to each employee are elements of short- or long-term plans. The degree of plan performance is assessed at the end of each business day.
TIMATE cards for managers display a daily summary of their teams’ work. The assessment covers particular areas of operation and the team management. The overall evaluation of the team is the average value of the scores recorded on the given day for all team members.
Each area has its own icon. At the end of each business day, employee can see five icons on their cards along with the respective assessments in the form of clear pictograms (smiling, neutral or sad faces). A manager’s card displays six such icons and assessments.
Evaluation drives changes
Why should we assess employees and their work on a daily basis? Because this way we get the ongoing monitoring of the company’s operations and we can identify problems as soon as they come up. If a team shows a lower assessment in a given area, it is sufficient to check detailed graphs and analyses in order to find out what is wrong. As a result, it is possible to implement necessary changes in processes and improve efficiency.
Motivation at the fingertips
The assessment module can be used for the purposes of motivating the employees. A positive daily assessment can be translated into points which will become the basis for rewards and bonuses. The system also allows to reward employees and co-workers with special “recognition” or “appreciation” which gets recorded in the application and on the card.
Thereby managers and employees can continually increase their bonuses. They clearly see it pays to strive for the best, because their work is assessed everyday, noticed and recognised through an increased financial bonus for the given month.