How does it work?

Nowadays, smart cards, sensors and wireless technology can provide advanced assistance in enterprise management. The big difference in comparison to traditional access cards is that TIMATE operates in a fully automatic mode. It switches on automatically and uses sensors to collect and analyse reliable information about motion. Unlike traditional systems, it does not require clock in/out. It is fully reliable when it comes to analysing the working time, usage, employee safety, information about the employee location, task delegation and the progress of remote work.

See how TIMATE works

Watch the animation to see how the system works



Working time usage

It is one of TIMATE’s basic tasks. Without resorting to surveillance and extra controls, the system can check and verify if employees are using their working time effectively and optimally.

TIMATE makes efficient use of automation: it records the exact time when the employee enters the company premises. The card holder does not have to do anything (e.g. place the card against the reader etc.), because the smart card automatically confirms the employee’s presence

Some systems used by enterprises can recognize the clock-out only if the previous record is the clock-in. It can cause problems if, for instance, the employee forgot to clock in, when entering the company. Our solution eliminates such difficulties. Employees do not have to do anything to record time and attendance – it is enough they have their cards on them.

TIMATE also protects against abuses related to the use of the working time. The system uses the patented technology to detect a situation when two different cards are used by the same person or when the card is put aside and the employee leaves the place of work.

The card enables constant and quick communication between the employer and the employee, task schedule preview and monitoring, and providing the info about breaks, overtime or days off.


Safety

Though the market offers devices supporting detection of an accident and incident at work, they usually demand some additional infrastructure that generates extra costs. TIMATE is a system designed to ensure the employee safety. It also informs and to informs the employer about any unfortunate events./h5>


The card uses special sensors to detect threats and accidents on the company’s premises. The safety module is connected with the employee recognition functions, so the employer receives the ID of the employee in connection with the detected threat or accident.

The most frequent excuse of construction site workers who fail to wear a helmet is that they did not know about the helmet requirement in the particular zone. TIMATE comes in to help and support safety in such situations. The C1 sensor is attached to the personal protective equipment (helmets, uniforms etc.), while the employee has the smart ID card. The system detects the motion of both cards and monitors the use protective items. Moreover, if the location function is on, you can also check whether the employee has been using PPE in the zones which specifically demand it. If the employee is not using the required protective equipment, he or she will receive a reminder on the ID card with a beep. This information will also get to the manager.

The sensors in the card can detect hits and falls from heights. When they happen, the employee can use TIMATE to confirm that he or she is safe and sound. When the location function is on, the system can point to the position of the card holder (in a room or in a section of the building). This information can be particularly important to the employer when an accident occurs.

The cards also have the SOS button which ensures the quickest way of notification about threats or incidents.

The system can come useful in occupational health as well: by using the screen and a beep, it can inform the employee that it is now time for a break or that the break is over and work has to be resumed.


Tasks

The task-based recording of time and attendance is not easy and it often requires manual completion of time sheets. Though there are special TNA programs and applications available on the market, they can be useful only if the employee has constant access to the computer. In practice, that’s not always possible. TIMATE makes it possible to record task-based work in industries where employees have no contact with computers.


The card can also help employees who have a regular access to computers, since it provides a quicker view of the assigned tasks. The TIMATE smart card uses radio waves to communicate with the central station and the IT system in order to download the employee’s task schedule based on the duties specified in projects or procedures (e.g. maintenance or customer service). Tasks and their description are displayed on the card screen. The card holder can do the tasks in any order. The card checks the time devoted to each task. This function allows to manage the staff in real time and enables easier and quicker communication between the employer and the employee.



Zones

In line with the OHS regulations, the employer must ensure that the organization and place of work provides the employees with protection against threats, accidents and exposure to factors which can damage health. Unfortunately, in some cases personal protective equipment is cumbersome, so employees are reluctant to use it. The most popular method to verify protection is to designate zones which require special security measures. The problem is that you cannot always enforce and be sure that employees wear helmets or protective uniforms. In such cases, the supervision by the manager is called for.


TIMATE changes it by automating the process that monitors the use of personal protective equipment. It notifies the employee about entering the threat zone and the requirement to use extra protections. The system also warns the employer when the employee fails to use personal protective equipment.

Furthermore, TIMATE can secure rooms against unauthorized access. It enables recording time and attendance in places which demand confidentiality. The cards can unblock access and verify if the given employee is actually authorized to be in the special zone.

When the function to locate items and vehicles is on, the system can detect where the machine (e.g. a forklift) operates and where it is used most often. It can also point to its approximate location in the zone. As a result, the company owners can easily manage the equipment and analyse its use in a thorough manner.




Remote work

The card can be used to confirm task performance when employees are on the company premises and when they go on a business trip or work remotely.


How is this done? The employee uses the task list on the smartphone and chooses the next task to perform. By placing the card against the phone and using the NFC technology, the employee confirms the start and the completion of the task. TIMATE records the time devoted to the task on condition that the employee has the card on. When the card is put against the phone, the work location gets recorded (e.g. destination of the business trip) based on the phone’s GPS. It makes it the work lot easier for companies which settle accounts with their customers on the basis of the number of worked hours. TIMATE counts and records the time per task and per customer.

The card has a task schedule preloaded, so if it detects that the employee is not at work on a given day, it will ask for reasons of this absence. The employee can choose the answer on the screen: “business trip”, “sick leave” or any other option predefined.

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